Work Setup: Work-from-Home | Philippines | Full-Time l Night Shift
Industry: Real Property Consulting Services
CLIENT OVERVIEW
One of the primary reasons that our employees enjoy working with our client is the positive company culture. They offer a collaborative, flexible and inclusive work environment where employees have the opportunity to engage in meaningful work, make a positive impact on our clients and communities, and are encouraged to carve out a career path within the organization that best aligns with their interests and goals. We greatly value the contributions of our team members and prioritize employee wellness, safety, flexibility and work/life balance.
The client's company is an employee-owned consulting firm that provides comprehensive services to commercial lenders, property owners, managers, tenants, and developers, industries, institutions, government agencies, and insurers, including many Fortune 500 companies. These services include environmental, property and facility assessments, zoning and energy consulting, site investigation and remediation, industrial hygiene, land surveying, valuation, and construction risk management. They specializes in identifying potential risks and crafting solutions through Environmental and Building Evaluation Consulting, Construction Services, Site Investigation and Remediation expertise.
POSITION SUMMARY
As a Project Coordinator within Resilience & Sustainability Divisions, you will play a key role in supporting project delivery, operational coordination, and administrative processes, primarily for the Resilience team while also providing support to the ESG, Energy, and Renewable Energy teams as needed.
This position is responsible for coordinating project setup, staffing activities, project tracking, invoicing, proposal support, and day-to-day operational functions that help teams deliver high-quality services efficiently and consistently.
This role is ideally suited for an experienced coordinator with strong organizational skills, excellent written and verbal English communication abilities, and a proven ability to manage multiple priorities in a fast-paced consulting environment. The successful candidate will work closely with project managers, technical staff, administrative teams, and external resources to ensure projects, documentation, reporting, and financial processes are completed accurately and on schedule.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Project Setup & Administration: Coordinate all aspects of project setup, administration, documentation management, project initiation activities, project record maintenance, and project closeout requirements, ensuring compliance with the company standards and procedures.
Staffing & Assessment Consultant (AC) Coordination: Manage Assessment Consultant (AC) coordination activities, including resource outreach and assignments, project scheduling, kickoff coordination, ShareFile management, site assessment tracking, documentation monitoring, checklist submissions, deadline management, and communication with project managers and technical staff.
Project Tracking & Reporting: Maintain project tracking systems and reporting tools, monitor project status and milestones, update schedules and due dates, support internal reporting efforts, and assist with follow-up on outstanding action items to help ensure successful project delivery.
Billing, Invoicing & Financial Coordination: Support project financial administration through invoice preparation and processing, invoice tracking, collections support, change order management, work order administration, and maintenance of related project documentation and records.
Proposal & Business Development Support: Assist with proposal development and submission activities, including document preparation, formatting, coordination, tracking, CRM updates, business development support, and maintenance of proposal- related resources and materials.
Team Operations & Administrative Support: Provide administrative, operational, scheduling, meeting coordination, document management, and organizational support to the Resilience, ESG, Energy, and Renewable Energy teams, while helping maintain efficient processes, standardized resources, and effective team operations.
Minimum 5 years of experience in project coordination, project administration, operations support, consulting services, professional services, engineering, architecture, environmental consulting, or a related field.
Associate's or Bachelor's degree in Business Administration, Project Management, Communications, Accounting, Management, or a related field preferred.
Project coordination, project management, administrative management, or business operations training and certifications are a plus.
Experience supporting engineering, sustainability, environmental, architecture, construction, or consulting organizations is a plus.
Excellent written and verbal English communication skills.
Demonstrated ability to manage multiple projects, deadlines, and competing priorities simultaneously.
Strong organizational, time management, and follow-through skills.
Experience coordinating projects, schedules, documentation, and reporting activities within a professional services environment.
Experience supporting invoicing, billing, change orders, work orders, and project financial administration.
Experience assisting with proposal preparation, business development support, and marketing coordination.
Ability to work independently in a remote environment while maintaining responsiveness and accountability.
Strong attention to detail and commitment to accuracy.
Proficiency in Microsoft Office 365 applications including Outlook, Word, Excel, Teams, and SharePoint.
Experience working with project management, CRM, document management, and accounting systems.
Ability to interact professionally and effectively with project managers, technical staff, clients, consultants, and vendors.
Strong problem-solving skills and a proactive approach to supporting team operations.
Experience supporting engineering, environmental, sustainability, energy, architecture, construction, or consulting organizations is preferred.
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